Office Manager

Location: Nairobi, Kenya

YSB Kenya is looking for an Office Manager to join our team. Reporting to the EA Regional Director you will responsible for providing executive and administrative support to the Kenya office.

Responsibilities

  • Provide program and administrative support to the Country team

  • Program and financial reporting: Support compilation and filing of investee companies and financial reports.

  • Organize, edit, file and track program, financial reports and all communications to partners and other stakeholders reports;

  • Meeting/ event management: Plan, organise and manage meetings with stakeholders (donors, partners) including venue, catering, transport; flights, visa processing and any medical

  • Communications and Liaison: Administrative liaison with the Global Office and implementing partners and or stakeholders

  • Travel management: Maintain a travel calendar and manage the country office local and international travel (including hotel and accommodation reservations for visitors, VISA processing and local transportation; reviewing and signing off on travel expense reports) in collaboration with the EA Regional Director

  • Office Administration and business operations

  • Help develop and implement a workflow system to manage multiple operational and administrative work streams and a complex multiple- office

  • Work closely with the YSB Global and regional office operations and Finance team to support with all local procurement requirements and management of contractors and vendors, ensuring accurate set up and timely payments (including procurement requests, contacting and negotiating with prequalified suppliers to source for quotations, preparation and provision of necessary procurement paperwork)

  • Filing of all reports, grant documentation, communication to and from YSB stakeholders

  • Overall office management and oversight of the country office supplies and asset

  • Ensure country operations are compliant with both internal and external audit requirements

  • Fulfil other programmatic, financial, and administrative functions as and when is required

    Experience, Skills and Attributes Required

  • Undergraduate degree required from a reputable institution

  • At least two years of prior work experience in a fast-paced office environment

  • Advanced computer skills (MS Office applications, including Word, Excel, Adobe Acrobat, and PowerPoint)

  • Strong quantitative skills, with emphasis on working with budgets and spreadsheets

  • Excellent organizational and administrative skills with special attention to detail and timeliness

  • Proven ability to develop routines to manage large workloads and organize work efficiently

  • Enthusiasm and interest in Yunus Social Business mission

  • Readiness to interact with a variety of people and assume diverse duties and tasks

    We have:

  • A full-time position with competitive compensation

  • A great opportunity to use your talent, skills and enthusiasm to help create social businesses and impact with us

  • An exciting work environment with a great scope for taking on significant responsibilities within projects and within the entire organization

  • A lot of joy in all our projects and a friendly, vibrant, international team

    YOUR Application:

    To apply, you should submit a copy of your English CV and a cover letter to kenya@yunussb.com with “Office Manager” as the subject line. Tell us about how you match up to the characteristics we’re looking for and why you’d be a great addition to our team. Please also include your earliest start date and your salary expectations. If this job isn’t for you, but you know someone who might be a perfect fit, please send them the link to this page. We hope for your understanding that, due to the many applications we receive, we can only contact shortlisted applicants.

uganda_006.JPG